Disciplinary procedure.

Every member and every staff member of Rational Times agrees to the Code of Conduct and our editorial standards. Most problems are solved with a conversation. When they are not, this procedure applies. It is the same for everyone.

The principles

• In writing. Every step is a formal letter with a reference number, delivered to the person’s desk and, usually, by email.
• A fair hearing. Before a serious action is taken, the person is told what is alleged and is given time to reply in writing — and, where needed, a personal hearing.
• In proportion. The action fits the breach, its seriousness and the person’s record.
• A right of appeal. Most actions can be appealed once, within the time stated in the letter.
• On record. Everything — including actions that are later withdrawn — stays on the person’s record.
• Decided by the right person. Action is taken by the Editor-in-Chief, or by a senior colleague he has authorised — never by anyone in a matter about themselves, or about someone senior to them.

The usual steps

1. A talk or a warning. A counselling talk, a written warning or a reprimand for a first or minor breach. The person confirms they have read it.
2. A request for explanation or a show cause notice. The person explains in writing, by a date, what happened — or why action should not be taken. Documents can be attached.
3. A personal hearing. In person at our office, on a video call, by phone, or in writing only (faceless). The person may bring documents in support. If they do not appear, the matter may be decided on the facts on record.
4. The decision. The matter is closed, or an action is taken — and the reasons are given.
5. An appeal. The person may appeal once. The appeal can be rejected, accepted (the action is withdrawn and its effects undone), or partly accepted (for example, a shorter period).

What can be done

Depending on the breach: a warning or final warning; a reprimand; an official notice; mandatory training; restricting some features (for example writing, publishing, assignments or uploads) or withdrawing privileges; suspending a byline; suspending or revoking the press card; suspension (only notices can be read and answered); a temporary or permanent ban; termination of membership or appointment; demotion; withholding a promotion; extending probation; holding payments or salary; a penalty; taking a story off the website; and, for readers, a comment ban.

Actions with a period end by themselves on the date given. Every action is enforced by the website at once — a suspended press card shows as suspended on the public verification page.

Demerit points

Each offence carries demerit points. They count for twelve months and lower the conduct part of the person’s report card. Repeated breaches are treated more seriously.

Readers

Readers are our guests. A reader is only ever warned, asked to stop, or — for abuse or spam — kept from commenting or messaging for a time.

Questions about a notice you received: reply in your desk under Notices & letters, or write to the desk from Messages.